Executive Assistant III

Industry: Administration

Company: Panasonic

Overview

*Bi-lingual preferred but not required (Japanese/English)

Do you want to join a team that’s changing the world? Do you have a strong background as a Executive Assistant III? Then we’re looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PECNA team today!

Responsibilities

Meet Panasonic
Meet the Recruiter: Joe Richie
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Panasonic Video Our Mission: Create Technologies That Move Us

The Executive Assistant III will be essential in connecting with executives and teams in Japan. This role requires autonomy and efficient management of various administrative tasks. We seek a proactive individual who can independently oversee processes and ensure smooth project management. Additionally, the Executive Assistant III will mentor and train Executive Assistants I and II, fostering collaboration and growth within the team.

Summary

We are proud to announce the establishment of a state-of-the-art Li-ion battery factory, set amidst the beautiful Kansas City Metro. This groundbreaking green-field factory will serve as a pioneering hub for innovation in sustainable energy solutions.

If you are passionate about contributing to a sustainable future and being part of a dynamic team shaping the electric vehicle revolution, this opportunity is tailor-made for you. We are seeking dedicated individuals to join us as full-time, on-site team members at our new, state-of-the-art factory located in the thriving city of DeSoto, Kansas.

Job Summary

The Executive Assistant III will assume responsibility for liaising with the Japan EAs and teams. EA III’s responsibilities include operating with minimal supervision and undertaking various administrative and support tasks. Additionally, this position requires independently initiating and carrying out processes to oversee projects and information. Moreover, they will assist their respective leaders and provide guidance, support, and training for Executive Assistant I and II.

Essential Duties:

• Standard calendar creation and management, all responsibilities of calendar management to include resolving conflicts/double bookings.
• Email Correspondence: Maintaining a prominent level of professionalism in all internal and external Communications.
• Meeting Preparation: This includes the creation and management of meeting notes, as well as the preparation of meeting packets or briefs.
• Maintaining positive professional relations with both internal and external stakeholders, including individuals, companies, and groups such as customers, as well as establishments like hotels and restaurants, continuously fostering a productive and harmonious work environment.
• Securing approvals and signatures for contracts, NDAs, and other documents
• Safeguarding confidential schedules, correspondence, conversations, and personal information
• Continuous and unwavering support for the leadership team, with particular emphasis on the leaders under your responsibility, including your active participation and consistent availability for internal and external meetings and events.
• Visitor coordination involves managing hotel accommodations, transportation, and meals, including breakfast, lunch, and dinner. It also includes organizing tours in collaboration with Japan, production teams, workplace, and leadership and providing detailed arrival, parking, and entrance information.
• Complete and provide guidance on booking travel, managing expenses, and applying for company credit cards for employees.
• Demonstrating forward-thinking and strategic planning capabilities, adept critical thinking skills, and a persistent commitment to enhancing processes and fostering innovation.
• Execution of other position related duties as assigned by Leadership.

Personal Protective Equipment (PPE) Requirements:

• To ensure the health and safety in the workplace and for the protection of our employees,’ wearing PPE is a possibility and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Qualifications

Requirements – Required and/or Preferred

Education and Experience:

• Required: A high school diploma, GED, or an equivalent qualification, or a combination of education and relevant experience. *Relevant experience includes a minimum of five years of experience in an administrative support role.
• Preferred: Associate of Arts or Associate of Science in Business Administration or similar field.

Essential Qualifications:

• Minimum of 5 years’ experience in a fast-paced, high-volume administrative support, executive assistant, coordinator, or similar role.
• Strictly adhere to the principles of confidentiality and discretion in all matters.
• Exceptional written and verbal communication skills are necessary, including experience in supporting or interfacing with staff.
• Recognizing the significance of first impressions and demonstrating professionalism are key attributes we are looking for.
• Proficient in utilizing computer programs and adept at rapidly acquiring new technological skills. Skilled in leveraging Word, Excel, and PowerPoint to craft compelling proposals, facilitate project planning, provide status updates, and deliver executive presentations.
• The capacity to excel in a challenging environment characterized by frequent interruptions is imperative for success in this position.

Preferred Qualifications:

• Proficiency in translating between English and Japanese, addressing inquiries from internal staff, external entities, and individuals, and effectively conveying messages, posing queries, and presenting information to leaders in both languages.

Physical Demands

Physical Activities: Percentage of time (equaling 100%) during the normal workday the employee is required to:

• Sit: 40%
• Walk: 30%
• Stand: 20%
• Lift: 10%

Required Lifting and Carrying: Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%). For this position, the required frequency is:

• Up to 10 lbs.: Occasional
• Up to 20 lbs.: Occasional
• Up to 35 lbs.: Occasional
• Team-lift only (over 35 lbs.): Not Required

About Us:

At Panasonic Energy, you’ll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us.

Our journey began in 2017, and now, as the world’s largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one.

As an innovative thinker, you’ll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs.

Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions.

We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact.

In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

Supplemental Information: Pre-employment drug testing is required. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

Panasonic is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Thank you for your interest in Panasonic Energy Corporation of North America.

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