FCD Administrative Assistant

Job Type: Location Type: On-site

 

Transforming the Future with Convergence of Simulation and Data

FCD Administrative Assistant

Job Summary:

Our client in ardena, CA is looking for an FCD Administrative Assistant. This is a contract position.

What You Will Do:

• Manage and support accounting needs for the department (PO issuance, budget tracking, payment processing, etc.).
• General administrative support for FCD – which includes but not limited to:
  • Test Team support: Reserve meeting rooms, create meeting schedules, order supplies, etc.
  • Support scheduling of Department Meetings, prepare meeting agenda & materials to support meeting.
  • Support responses to TL1 for litigation holds from FCD.
  • Coordinate and schedule on & off-site Teambuilding activities on as-needed basis.
• Manage FCD production Fleet vehicles (lease and purchase) to ensure usage, maintenance, tracking, plating & vehicle distribution to the appropriate members/groups.
• Support West Coast Operations through visitor tracking, scheduling / managing of resources & general support of visitor needs.
• Develop processes to ensure site-wide needs are met (i.e., Evacuation process).
• Develop training to support visitors to Gardena (i.e., create presentation of Gardena / Carson facility safety requirements, resource scheduling, etc.).
• Stock and maintain Cafeteria supplies for the Gardena/Carson campus.
  • Communicate with PPS on needs, deficiency, etc.
• Stock and maintain Office Supply Rooms.
• Monitor standard and non-standard supplies and make recommendations to management regarding purchase decisions.
• Organize and maintain Mail Rooms.
• Monitor all hoteling work areas to prepare for visitors.
  • Desks / rooms should be clean and free of unneeded materials.
  • Support Fitness Center procurement, compliance for users, budget management and communication with Corporate Shared Services.
• Support on-site vending by overseeing site needs, communication, problems, etc. with vendor(s).
• Support & collaborate with community needs which include working with the 186th Street School for events, donations, etc.
• Support local Donation Drives for the community (incl. school or other charities).
• Coordinate & Support Adopt a family activity with Toyota members and local community needs.

Basics:

• Minimum 3 years of general office/department support experience.
• Excellent verbal, written and interpersonal skills.
• Excellent customer service skills.
• Proficient in MS Office (Outlook, Excel, PowerPoint, Word).
• Strong organizational skills with exceptional attention to detail.
• Strong ability to work independently and with others.
• Salary range: 59k – 62k annual.

Preferred:

• Familiarity with SharePoint, Visio, & Project.
• English/Japanese Bi-lingual (speaking, listening, reading & writing).

How You Will Be Successful:

• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business “First”
• Embrace Diversity and Take Risks

What We Offer:

• Competitive Salary
• Comprehensive Benefit Package
• 401(k) with matching contributions
• Paid Time Off
• Employee Discounts
• Free training on all Altair products

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com

Ready to go? #ONLYFORWARD

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.