Fiscal Department Manager

Job Type: Location Type: Not Specified

 

Job Title: Fiscal Department Manager (salaried/full-time)

Report To: Vice Chancellor for Administration Affairs

Job Statement:

Under the general direction of the Vice Chancellor for Administration Affairs, the Fiscal Department Manager plans, directs, and oversees the accounting department functions; coordinates with the Director of Human Resources in verifying and balancing the accounting section of payroll and benefits functions; supervise, maintain, and perform accounting functions with accounting staff; maintain and perform Japanese accounting functions through communication with Tokai Educational System (TES) headquarters office.

Essential Functions:

1. Maintain the Accounting Systems of HTIC, to include a General Ledger system, a financial statement system, and a budget system.
2. Maintain the Financial System of HTIC, to include in conformity with Generally Accepted Accounting Principles (GAAP), Federal and State requirements.
3. Maintain and provide input on all budget information, to include monthly, quarterly, and annual budgets and documentation supporting such budgets and any variance explanations.
4. Provide timely financial information, to include various requests for financial information to determine outcomes and transferring information to our TES headquarters.
5. All other assignments as required to maintain an efficient and effective office environment.

Expectations:

1. Maintenance of the Accounting System will include having processes and procedures to ensure effective and efficient work programs (i.e. cash receipts and cash disbursements), overall necessary Internal Controls, timely processing and closing that meets HTIC’s program requirements, timely reconciliations of all accounting subsystems, maintain proper accounting documents.
2. Requires all accounting systems to comply with GAAP, provide timely reports to Federal and State agencies, and any other financial related reports.
3. Responsible to create, explain, and maintain all Budget requirements. Budgets will be detailed and at a minimum be by monthly, quarterly, and annually. Maintain Budget update as requested; provide actual/budget variance reports.
4. Lead participation for Annual Audit, provide timely financial information and transmit to TES headquarters as required.
5. Provide support to other employees as needed. Participate in implementing office wide systems; participate in all official school activities (i.e. commencement, convocation, staff meetings, Aloha receptions).

Supervisory Responsibilities:

• Direct and coordinate activities of other workers performing accounting and bookkeeping tasks.
• Recommends personnel actions such as selection, evaluations, promotions, staffing, and discipline.
• Motivates staff in a positive manner; develops teamwork in accepting and practicing the policies and procedures of the department.
• Perform other related duties as assigned by the Vice Chancellor for Administration Affairs.

Minimum Qualifications:

1. Bachelor’s degree in Accounting and related field with minimum of three years’ experience in accounting/finance.
2. Working knowledge and use of Quick Book Pro accounting software program.
3. Working knowledge of bookkeeping procedures or GAAP.
4. Understanding and knowledge of federal and state taxation system and application of regulations.
5. Working knowledge of departmental budgeting.
6. General knowledge of financial auditing.
7. Previous supervisory experience, preferably at least three year’s work related experience.
8. Fluent Japanese/English skills in reading, writing, and speaking.
9. Knowledge and use of Japanese accounting terminology.
10. Ability to generate fiscal reports for management.
11. Strong communication and problem solving skills; self-motivated, independent worker with a penchant for details and accuracy.

Desired Qualifications:

1. Flexible work schedule.
2. Work experience in a school setting especially with an international population.

Competencies:

1. Job Knowledge – Competent in required job skills and knowledge, exhibits ability to learn and apply new skills; keeps abreast of current developments; display understanding of how job relates to others.
2. Use of Technology – Demonstrates required skills; adapts to new technologies. This role routinely uses standard office equipment (computers, telephone, photocopier, and fax machine).
3. Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternate solutions; uses reason even when dealing with emotional topics.
4. Communication – Expresses ideas and thoughts verbally; exhibits good listening and comprehension; speaks clearly and persuasively in a positive or negative situations; listens and gets clarification; responds well to questions; keeps other adequately informed; selects and uses appropriate communication methods; expresses ideas and thoughts in written form; varies writing style to meet needs.
5. Cooperation – Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in-group situations; works actively to resolve conflicts.
6. Conflict resolution- Encourages open communications; maintains objectively; keeps emotions under control; uses negotiation skills to resolve conflict.
7. Ethics – treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
8. Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.
9. Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent.
10. Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time.
11. Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
12. Safety and Security – Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

Physical and Cognitive Requirements:

1. Repetitive movement of hands and fingers through typing and/or writing.
2. Regularly sits for an extended period.
3. Regularly required to talk and hear.
4. Occasionally required to walk. Occasionally required to lift and/or move up to 10 pounds.
5. Operate a computer terminal and various office equipment.
6. Read, analyze, and interpret written data (text or numeric)
7. Synthesize information from multiple sources.

HTIC is an Equal Employment Opportunity Employer, Affirmative Action Employer

& Educational Institution.

This job description does not constitute a contract for employment.

HTIC is an Equal Employment Opportunity Employer