General Administration Associate (temporary)

Job Type: Location Type: Not Specified

 

Temporary Role from May 1st – June 30, 2026.

Work Schedule: Monday to Friday 8:00 AM to 5:00 PM (in office requirement)

Essential Job Functions:

Administrative

• Considerable knowledge and experience of office systems and procedures.
• Ability to analyze and determine operating and logistical needs within the functions available and to recommend to management the methods to fulfill those needs.
• Capable of researching and determining effective policies to help improve working conditions in the office by encouraging a safe, clean and comfortable environment for personnel.
• Respond to multiple administrative inquiries from various departments and branches including project request, purchases and cost estimates.
• Ability to use Honeywell EBI system. Create Employee ID/Time card badges for new employees. Transmit badge information to payroll department/ Human Resources. Use EBI300 as a tool to make adjustment to building security though video and access entry monitoring. Suggest and make changes to EBI300 as necessary.
• Researching and contracting vendors to make office improvements and modifications.
• Coordinate Los Angeles Office (internal) office cubicle relocations. Arrange and request modifications to workspace, telephone extensions and IT/Computer configurations.
• Manage office supply purchases. Coordinate with Administrative Assistant to manage office supplies. Some physical purchases and transactions required for office and warehouse supplies.
• Create and manage payment orders for purchases made by Administration
• Coordinate administrative time to assist in Risk Assessment manager with issues to improve long-term health of the company and improve profitability.

Facility Management

• Coordinates and works with Facility manager, senior management, warehouse management and staff in making necessary improvements and repair to the building, work equipment and company vehicles.
• Performs office and administrative duties to repair and maintain office equipment.
• Work with Facility Manager and Administrative Manager to suggest, consider and implement major projects requested by other Nishimoto Trading Co., Ltd departments. Structures time to gather estimate, review plans and project costs.
• Create and maintain service schedules for warehouse equipment in Los Angeles warehouse.
• Troubleshoot and diagnose equipment and execute in-house or contracted repairs immediately.
• Requisitions tools, equipment and supplies for necessary improvements to the building. Coordinate with other vendors and contractors to ensure completion of work.
• Work with Facility Manager in reviewing contracts for new and leased equipment for all 16 NTC U.S. and Canadian Branches. Complete requests for information by accounting department for related equipment.
• Coordinates changes in working conditions and use of equipment to increase the efficiency of work. Periodically use and operate equipment to perform service duties related to Facility Management.
• Create and manage payment orders for purchases made by Facility Management and warehouse.

Other Requirements and Duties

• Business Licensing, liquor licensing, Compliance Certificates
• Company Trademarks, logos and Patents:
  • Coordinate with legal patent and trademark services for licensing, logo and patent information. Process requests to renew, modify, add or cancel services.
  • Communicate with outside counsel and regulatory agencies to maintain good standing on respective license certificate and trademarks.
  • Work with respective departments within the 16 NTC North American Branches for new product applications, licensing applications and renewals.
  • Suggest and implement improvements in documentation and processing to Human Resource and Administration.
  • Create and management payment orders for legal, licensing, trademarks and licensing fees.
• Insurance
  • Coordinate insurance claim requests and incidents with all 16 NTC North American Branches. This includes claims for automobile, general liability, boiler and machinery, and property insurance
  • Issues certificates of insurance for auto, general liability, auto, etc. as requested by NTC North America Branches.
  • Consult with NTC Branches on potential claims and file any unreported claims.
  • Communicate with insurance vendors and agents on open and existing claims.
  • Request counsel on current claims, insurance information, and bond issues.
  • Manage gather and transmit information for annual NTC North American insurance renewal.
  • Transmit status reports to Human Resources and NTC Branch Offices.
  • Suggest and implement improvements in reporting, documentation and processing to Human Resource and Administration.
  • Structured time with Risk Assessment Manager to discuss insurance claims and related scope of work.
  • Create and manage payment orders for insurance premiums, deductibles, and other insurance services and fees.
• Reliable, pleasant and “Team-Oriented” personality.
• Experience in a fast-paced, heavy workload environment with proven ability to manage demanding situations.
• Ability to be “hands-on” in work and in providing support to the entire management team.
• Japanese / english bilingual required.

Benefits*: Wismettac offers competitive benefits, which include:

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life & accident insurance
• Pet Insurance
• 401(k) with company matching
• 19 days of paid time off
• Wellness program and EAP assistance
• and much more!

*Most benefits require employee contribution

Pre-employment Drug testing is required.
Must be authorized to work in the United States on a full-time basis for any employer.
Principals only. Recruiters, please do not contact this job posting.