HR/Administrative Assistant

Great opportunity for someone who'd like to gain HR/GA experience with good benefits at an entry level welcoming environment! (intermediate Japanese skill is needed)

General Position Summary

The HR/Administrative Assistant will provide administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Essential Job Functions

• Order office supplies including uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Responsible for the renewal of health/commercial insurances, company handbook, travel policy, business licenses, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children’s school enrollment and residency
• Communicate with HQ to arrange helper requests and make travel arrangements
• Assist Accounting/HR Assistant Manager with new hire and employee resignation process
• Handle car accident claims with insurance companies
• Consult with attorneys regarding lawsuits, travel visas and insurance claims
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars
• Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan
• Maintain and update employee records
• Assist sales department with trade show preparation and travel upon request

Other & Miscellaneous

• Performs special projects and other miscellaneous duties as assigned
• Maintain high ethical standards in the work place
• Maintain good communication with management, other staff, and outside contacts.
• Comply with all company policies and procedures
• Assist President, Accounting/HR Assistant Manager and other department as needed

Medical, Dental, Vision, Life and 401K after 90 days probation period

Paid Company Holidays and PTO