Legal Assistant

Job Type: Location Type: Hybrid

 

This role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week.

This role is for Officer level candidates.

About the Bank:

Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches.

Department Overview:

The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. The Legal Department (“LGL”) provides support to all departments of the New York Branch for legal consultation and advice in order to reduce legal and regulatory risk and to reduce the overall legal costs of Sumitomo Mitsui Trust Bank, Limited (“SMTB”).

Position Overview:

Follows established guidelines for day-to-day, routine operational and administrative work. May be required to use some independent thought to handle complex issues. Focus on execution within defined parameters, some expansion based on developing capabilities or experiences in conjunction with experienced staff. May have informal supervisory functions assigned.

Duties and Responsibilities:

1. Maintains the law library.
2. Assists in ensuring that all required licenses held by attorneys in the Legal Department (e.g., licenses to practice law including Continuing Legal Education and to act as a notary public) are maintained.
3. Assists in coordinating with the Accounts Payable section of the New York Branch to make sure that all appropriate invoices of legal publishers, licensing authorities and professional organizations (e.g. American Bar Association, New York State Bar Association and the Association of the Bar of the City of New York) are paid in a timely manner.
4. Assist in reviewing and approving Customer Account Profiles (new and ongoing) for the Legal Department including, without limitation:

– Analyzing Ownership Structure and Use of Proceeds sections.

– Reviewing back up documentation.

1. Provides coverage for following functions when necessary:
   1. Performs all word processing and spreadsheet functions including Proofreading. Prepares internal memos, external correspondence, spreadsheets and other material.
   2. Answers telephones and takes messages.
   3. Makes photocopies and sends faxes.
   4. Sorts and distributes incoming mail. Coordinates outgoing mail and packages with the mailroom.
   5. Maintains files for department documents.

Knowledge/Skills

1. Bachelor’s degree or its equivalent with 3+ years of related experience.
2. Good knowledge of Microsoft Word, Excel, Outlook and SharePoint as well as other Microsoft Office products.
3. Excellent oral and written communication and interpersonal skills.

Why you should join SuMi Trust:

SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion.

• The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance.
• We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals.

Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application