Office Administrator -Nobu – Indian Wells

Location Type: On-site

 

Description

POSITION OVERVIEW

The Office Administrator provides administrative and human resources support to restaurant management and employees. This role works closely with HR following established policies and procedures while supporting restaurant management with daily functions to ensure the restaurant is organized and well maintained.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
• Create and manage accurate Personnel Action Request (PAR) form for Human Resources (HR) for all changes with employee relationships, such as new hires, terminations, rate change, job changes, etc. *
• File, scan and email all pertinent employee documentation to appropriate department following workflow procedures *
• Performs new hire orientation, time clock registration, and uniform disbursement *
• Assist employees with HCM To-Go app registration and making updates or corrections to their personal and benefits information as needed *
• Create, edit, and administer employee timecard correction sheet, sign-in sheets, HR forms, credentials and parking passes *
• Track and assist employees with time sheet changes, missed punches, early/late punches and notify HR of any payroll discrepancies *
• Train as a back up to reconcile daily cash, revenue reports, and tip sheets, including previous day’s bank, gift card transactions, promotions, and coupons *
• Utilize the employee handbook and demonstrate understanding of all company policies *
• Maintain tracking of employee training due dates and certifications, keeping in compliance with State and Federal laws *
• Distribute payroll checks and acquire staff signatures for pickup *
• Assist Manager with producing new restaurant manuals, logs, procedure/policy sheets and assist in training staff during the roll out of new programs or systems *
• Assist with agenda creation and contribute to Manager and Personnel meetings *
• Effectively take, record and distribute meeting minutes in a timely manner to all involved *
• Understand Micros and assist with troubleshooting and provide guests with checks when necessary *
• Coordinate office equipment repairs and system updates with the company office manager *
• Maintain consistent communication with Restaurant Managers, Human Resources, and Accounting *
• Communicate with purchasing department to order office supplies, UPS supplies, stationery, toner/ink, uniforms, and cookbooks (when applicable) *
• Research new vendors and work with appropriate departments when necessary or requested by GM (such as dry cleaners, water services and office supplies, etc.) *
• Other duties as assigned or needed

*Essential Job Function

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION & EXPERIENCE
• Experience in a fine dining and/or Japanese restaurant preferred
• Two or more years HR experience preferred
• Associate or bachelor’s degree preferred

REQUIRED LICENSES/CERTIFICATIONS
• California Workplace Harassment certification
• California Workplace Violence Prevention certification
• Riverside County Food Safety certification

LAUNGUAGE ABILITY
• Ability to speak effectively with guests, VIPs, and employees of the organization
• Ability to speak, read, and understand English, bilingual preferred

REASONING ABILITY
• Ability to carry out instructions furnished in written, oral or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to handle conflict with tact and diplomacy
• Ability to be efficient, organized, and analytical
• Ability to multi-task and work under strong deadline parameters

COMPUTER SKILLS
• Outlook, Excel, Word, PowerPoint, Teams
• Project Management Applications (Basecamp)
• Document Management systems (SecuriSync, SharePoint, OneDrive)
• Micros POS system
• Time clock/Mobile time clock
• Demonstrate understanding of search engine platforms and social media

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• This position requires prolonged periods of sitting and working at a computer or laptop
• Employee must be able to view and interpret information on a computer screen for extended periods
• The role involves frequent typing, use of hands and fingers, and repetitive motions
• Regularly required to stand, walk, stoop, kneel, crouch, talk and hear
• Frequently required to use reach with hands and arms
• Ability to work in crowded or confined spaces
• Must have exceptional vision with or without corrective lenses
• Occasional light lifting of office equipment and other items over 20 pounds

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The position requires flexible working hours, typically Monday – Sunday and will include nights, weekends, and major holidays
• May be required to work extended work hours during events or special projects
• Employee is regularly exposed to indoor and outdoor weather conditions
• Frequently exposed to hot, wet, or humid conditions
• The noise level in the work environment is usually loud

EOE