Payroll and Benefits Administrator

Job Type: Location Type: On-site

 

Functional Title: Payroll and Benefits Administrator

Department: Corporate Operations

Reports To: Assistant Manager of Finance and Administration (Director of Finance & Administration/CAO)
Overtime Eligible (Y/N): Y (Non-exempt)

Position Summary

This position will coordinate daily operations of payroll processing and group benefit programs.

Essential Duties/Function:
• Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments, deductions, and/or changes are properly captured. Handle GL entries and adjust entries as requested.
• Assist the payroll manager in preparing payroll and benefits for employees throughout the employee life cycle. Collect, maintain, and update payroll and benefits information to keep documents and systems up to date.
• Administer and track leaves of absence and update ADP System with employee time off requests.
• Assist with correcting timesheet information for non-exempt employees.
• Monitor transactions to ensure the information from insurance invoices reflects the monthly/bi-weekly payroll information. Research and report any discrepancies and correct the figures as necessary.
• Prepare and coordinate mandatory annual reporting (e.g., ACA, Census, etc.)
• Present annual Open Enrollment presentation to employees.
• Coordinate with ADP to prepare for the annual Open Enrollment, ensuring all enrollment selections are processed accurately and in a timely manner. Review the accuracy of the elected information and correct as needed.
• Assist benefits and payroll audit activities and records to ensure they are updated.
• Assist individual tax filings for expatriate staff in collaboration with payroll manager; collect required information, process and track tax payments as required.
• Support payroll manager with plan vendors, NLGIA affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums, and plan administration; document and maintain administrative procedures for assigned benefit processes; assist with collection and calculation of Liaison sheet.
• Research internal payroll and benefits inquiries and resolve accordingly.
• Assist the Sr. Staff Accountant with accounting matters, as requested.
• Provide translations for documents and emails exchanged in Japanese as needed.
• Evaluate and document procedures to improve efficiency and suggest improvements.
• Ad-hoc requests, as assigned.

Experience/Qualifications:
• Associate’s and/or Bachelor’s Degree in Human Resources, Accounting, Finance, Business or related field required.
• 2 + years’ experience in US payroll is required. Global (Gross-up) payroll is preferred.
• Understanding of benefits and accounting is a plus.
• Business level proficiency in English and Japanese is required.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP, Benefits related systems, MS Dynamics and Concur is preferred.
• Excellent communication and interpersonal skills; ability to compose correspondence.
• Highly organized with strong attention to details. The ability to adapt to change in a business environment is also critical.
• Ability to report on-site to the NYC office from Monday to Thursday is required during training periods and as requested.

The expected hourly rate for this position ranges from $33.66/hr. – $37.50/hr. (annualized gross base pay equivalent to $70,000 – $78,000). It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary, overtime earnings, and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus based on qualitative and/or quantitative performance factors.

In addition to a competitive base salary and discretionary bonus eligibility, we offer a generous benefits package which consists of the following:
• Medical, Dental, and Vision Insurance – Premiums for employees are covered at 100% and premiums for dependents are covered at 70% by the company
• 401k match and Money Purchase Plan (fully company-funded)
• Life Insurance and Disability Insurance
• Pre-tax Commuter Benefits
• Up to 6 weeks of Paid Parental Leave
• Tuition Reimbursement
• Current Hybrid Work Arrangements
• Paid Holidays in addition to vacation days, floating days and paid sick time

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. This document is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbents. Job responsibilities are subject to change, with or without notice. All employees may be required to perform duties outside of their normal responsibilities at any time at the Company’s sole discretion.

NLGIA is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, sex, gender (including gender identity and gender expression), national origin, citizenship, immigration status, age, disability, sexual orientation, military or veteran status, genetic information, sexual or other reproductive health decisions, or any other characteristic protected by applicable federal, state or local law.

During the application process and, if hired, during employment, I agree to participate (if so requested by the Company and as not prohibited by applicable law) in testing to determine whether employees are under the influence of controlled drugs or illegal substances. Such tests or examinations will be performed by qualified professionals selected by the Company.

This submission of my application attests to the fact that the information that I have provided on my application, resume, given verbally, or provided on any other materials, is true and complete to the best of my knowledge and also constitutes authority to verify any and all information submitted on this application. I understand that any misrepresentation or omission of any fact in my application, resume or any other materials, or during any interviews, can be justification for refusal of employment, or, if employed, termination from the Company’s employ. The Company or its agents may seek to verify the information on this application. As such, I hereby authorize the Company or its agents to contact any former employer or any representative of any other organization to which I have made reference in this application, and I hereby authorize said employer and/or representative to provide information to the Company on my behalf. I also affirm that I have not signed any kind of restrictive document creating any obligation to any former employer that would restrict my acceptance of employment with the Company in the position I am seeking. I understand that this application is not an employment contract for any specific length of time between the Company and me, and that in the event I am hired, my employment will be “at will” and either the Company or I can terminate my employment with or without cause and with or without notice at any time. The Company may, at its sole discretion, hold in abeyance or revoke, amend or modify, abridge or change any benefit, policy practice, condition or process affecting its employees.

I acknowledge that I have read all of the above statements, and that I understand them.