POLICE RECORDS CLERK

Job Type: Location Type: On-site

 

Salary: $22.64 – $27.53 Hourly
Location : Monterey Park, CA
Job Type: Part-time
Job Number: 25-10PT
Department: Police
Opening Date: 08/13/2025
Closing Date: 8/28/2025 11:59 PM Pacific

This is a part-time position is a non-benefited, hourly at-will position that is scheduled to work rotating shifts, including nights, weekends, and holidays.
APPLICATION FILING PERIOD

This recruitment is set to close on Thursday, August 28, 2025.

In the event a sufficient number of qualified applications are received before the closing date, the recruitment may close prior to the closing date. Applicants are urged to submit their applications as soon as possible, as this recruitment may close at any time without notice.
The ideal candidate will possess the following characteristics or skill sets:

• Someone who is customer service-oriented
• Possesses a strong work ethic
• Possess strong organization and communication skills
• Can maintain confidentiality
• Ability to multitask
• Experience with de-escalation tactics
• Someone who is punctual and can work a flex schedule
• Establish and maintain effective working relationships
• Has work experience with a Law Enforcement Records Management System
• Someone who can speak Mandarin

THE POSITION

Under general supervision, the Police Clerk position supports the Police department and the community by providing first-line customer service via phone, email, or in person; as well as performing moderately difficult clerical work in the Police Department. This position may be assigned to the Records, Administration, or Line Operations Bureau. Police Clerks are subject to being held over or called back to work additional hours, depending on the staffing needs of the department. Police Clerks in the Records Bureau report to the Records Supervisor, and the Police Clerk in the Administration Bureau reports to the Administrative Lieutenant or Captain. Positions in this class generally do not exercise formal supervision; however, they may provide functional supervision to volunteers, student workers, or trustees. A Police Clerk types, files, processes, indexes, maintains, retrieves and distributes records and reports of documented police incidents within the City; processes subpoenas, warrants and various types of citations; compiles crime statistics and information; operates state and national law enforcement computer systems, inputs, checks and updates data in the Records Management System; provides information and assistance to citizens at the public counter; explains and interprets law enforcement regulations, policies and procedures; obtains information at the public counter and writes routine reports of police incidents; processes and transmits complaints for court appearances; accepts payment of fees and prepares checks for bail monies; types search warrants; processes invoices for payment, arranges and schedules meetings and appointments, may process payroll records for the Department; orders supplies, maintains office files; acts as receptionist for the Bureau, screens callers for staff; acts as Matron and searches female prisoners when required; may act in the records bureau supervisor’s absence, and performs other duties as assigned.

To view the class specification and learn more about this position visit our careers page at
QUALIFICATION GUIDELINES

QUALIFICATIONS
EDUCATION AND EXPERIENCE
Any combination of training and/or experience that provides the required knowledge, skills, and abilities is qualifying.

• Graduation from high school, supplemented by coursework in business, records management or accounting is required
• Associate of Arts Degree is desirable.
• One year of office clerical work is required.
• 2-3 years of experience with a public sector agency is desirable.
• Type at a minimum net speed of 45 words per minute. A typing certificate from an accredited business school, adult school, or employment agency is required at time of application. Internet typing tests will not be accepted.

KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:

Knowledge of: Modern office methods, practices and procedures, including business correspondence, typing, transaction, filing and telephone answering techniques; correct grammar, punctuation and spelling, modern office equipment such as computers, word processing, dictation transcription, typewriters, etc.

Skills/Abilities: Type at a net speed of 45 words per minute; transcribe from audio dictation with speed and accuracy; code, file and retrieve information with speed and accuracy; make simple arithmetic computations; understand and follow oral and written instructions; learn, interpret and apply law enforcement policies; work cooperatively, tactfully, and courteously with peers, sworn officers, superiors, and the public and learn the geography of the City. Bilingual skills in a variety of languages, which include, but are not limited to Spanish, Chinese, Japanese and/or Vietnamese, are desirable.

Personal Characteristics: Willingness to work rotating shifts; willingness to work in a paramilitary organization and ability to satisfactorily pass a thorough background investigation
SUPPLEMENTAL INFORMATION
OBTAINING A TYPING CERTIFICATESome of the City’s positions require applicants to provide a typing certificate to demonstrate the minimum typing requirement. Certification may be in the form of a certificate, letter, or test results form that must clearly state the following:
1. Name of the issuing agency. Acceptable agencies are a government agency, an employment agency, a business college, an adult school, or a public school system. Internet typing tests will not be accepted.
2. Date of the typing test. The typing test must be dated within one year of the final filing date of the flyer.
3. Five-minute timed test with net speed.
4. Applicant’s name.

Certificates that do not include all the above information may disqualify the applicant from the selection process.

The following agencies are examples of acceptable issuing agencies and administer typing tests to the public:
Glendora Employment Agency
203 S. Glendora Ave., Suite C, Glendora
(626) 335-4081 – Appointment Required
$20 Fee (Cash Only) $22.50 (Card)
Photo I.D. Required
Monday- Friday 9:30 A.M. – 4:00 P.M.Olympic Staffing Services
588 S Grand Ave,
Covina, CA 91724
(626) 447-3558
$20 Fee, Walk-In
Monday- Friday
8:30 A.M. – 4:30 P.MFoothill Workforce Development Board
1207 East Green Street
Pasadena, CA 91106
(626) 796-JOBS
8:00 A.M. – 5:00 P.M.
Free by AppointmentLong Beach City College
4901 E Carson St
Long Beach, CA 90808
(562) 938-4111
M-R 10:00 A.M. – 4:00 P.M.
Free Walk-In
SUPPLEMENTAL INFORMATION

Applicants with legal disabilities who require special testing arrangements must contact the Human Resources Department at least five (5) days prior to the examination date.
New hire candidates must show proof of full Covid vaccinations prior to being hired. Limited exemptions may apply.
Following is a summary of the provided benefits. For further information, refer to the unit’s Salary Resolution or Memorandum of Understanding.

• HOLIDAYS: 116 hours of paid holidays per year.

• VACATION: 80 hours of vacation each year plus eight additional hours for each year served beginning with the employee’s sixth anniversary to a maximum of 200 hours per year.

• SICK LEAVE: 96 hours of sick leave. Cash out and reimbursement options are available with restrictions. Automatic enrollment in catastrophic leave bank.

• MEDICAL INSURANCE: The City contributes up to $1,450/mo toward medical insurance for employees, eligible dependents and retirees. Employees have a variety of medical insurance plans to choose from. Those who waive City-paid medical coverage & present proof of insurance in a non-City employee’s health insurance plan will receive $300/mo. cash in lieu.

• DENTAL INSURANCE: The City contributes up to $100/mo toward dental insurance for the employee & eligible dependents.

• VISION INSURANCE: The City contributes up to $30/mo toward vision insurance for employee and eligible dependents.

• LIFE INSURANCE: The City provides a $100,000 life insurance policy. Additional life insurance is available.

• LONG TERM DISABILITY INSURANCE: The City pays the premium for long-term disability insurance for the employee.

• RETIREMENT: Employees are covered by the Public Employees’ Retirement System at, 2.7%@55 (Classic), single highest year or 2%@62 (PEPRA), three average years, as determined by PEPRA. Classic members pay the full 8% and new members pay 7.25% of the employee contribution. The City does not participate in the Social Security System, except for the mandatory 1.45% Medicare contribution.

• EMPLOYEE ASSISTANCE PROGRAM: Regular, full-time employees are eligible for participation in the Employee Assistance Program that provides confidential counseling and consultation services for family, stress, financial and legal issues.

• MEDICARE: Employees pay the mandatory 1.45% contribution.

• CREDIT UNION: F & A Credit Union is available to employees.

• DEFERRED COMPENSATION: Available to all employees who wish to participate. The City contributes up to $50 per pay period for enrolled employees.

• BILINGUAL PAY: $50.00/month for the ability to speak a qualified second language. An additional $100.00/month available for the ability to translate documents in a qualified second language.

• TUITION REIMBURSEMENT: Those who have passed probation are eligible for reimbursement up to $3,500 annually for approved courses & books at Cal-State LA University tuition rates.

• DRUG/ALCOHOL FREE WORKPLACE: It is the policy of the City of Monterey Park to maintain a drug and alcohol free workplace. Applicants for City employment are expected to comply.

• IMMIGRATION REFORM AND CONTROL ACT OF 1986: In compliance with IRCA of 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation.

01

What is your highest level of education completed?

• None
• High School Diploma or GED
• Associate Degree
• Bachelor Degree
• Master Degree

02

If you have a degree, please indicate your field of study. If no degree, please type N/A
03

Please indicate your leave of experience in office clerical work.

• None
• Less than 6 months
• Two year less than three
• More than 6 months, less than 1 year
• More than 1 year

04

How many years of experience do you have working in municipal government?

• None
• 1 year
• More than 1 year, less than 2 years
• 2 years
• More than 2 years, less than 3 years
• More than 3 years

05

Do you have experience with a Law Enforcement Records Management System?

• Yes
• No

06

If answered “Yes” to the previous question, please indicate which Law Enforcement Records Management System(s) you have experience with. If this question does not apply, please type “N/A”.
07

Are you bilingual? Please indicate what language you speak. If this question does not apply, please type “N/A”.
08

This position may be assigned to work shifts between the hours of 6:00am to 8:00pm. Are you available to work these hours?

• Yes
• No

09

Please select all days you are available to work.

• Monday
• Tuesday
• Wednesday
• Thursday
• Friday
• Saturday

10

This position requires the ability to type at a net rate of 45 words per minute. As a part of the application, you must attach proof of the ability to type at a net rate of 45 words per minute. Failure to attach proof will result in an incomplete application. Have you attached a valid typing certificate?

• Yes
• No

11

Have you ever been disqualified during the background process for any position within a law enforcement agency? If yes, please provide the law enforcement agency and the reason for disqualification. If no, please put N/A.
12

If you are successful in completing the recruitment process, you may be selected to continue in the background process which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent illicit drug usage, theft, or other illegal activity may disqualify you. Records must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. Do you understand the above requirement?

• Yes
• No

Required Question