Program Assistant

Job Type: Location Type: On-site

 

Posting Details

Position Information

Position Title
Program Assistant

Posting Number
066-25

Full or Part Time
Full Time

Work Schedule

Monday to Friday, 8:00 am to 5:00 pm

Position End Date

Salary Range

UGPP/G 1 $30,169.00 – UGPP/G 9 $40,143.00 Per Annum

Job Description Summary

CHARACTER OF DUTIES:

Under the direct supervision of the Director, Global Learning & Engagement, the Program Assistant duties include assisting in the scheduling of events, ordering of supplies and materials, maintenance of equipment and inventory, answering phone calls, responding to customer requests, and maintaining a filing system (e.g., memorandums, purchase orders, vendor checks, etc.). Duties also include to scan, photocopy, fax and compile records of the International Program Activities and follow up on requests. In addition, the Program Assistant is responsible for the receiving of customers and/or visitors to Global Learning & Engagement, and to assist in the execution of the International Programs, and other duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
• Bachelor’s degree from a U.S. accredited recognized college or university;
• Minimum six (6) months of clerical and administrative experience;
• Minimum six (6) months of event planning/coordination.

Preferred Qualifications

PREFERRED QUALIFICATIONS:
• Possess the ability to speak the Japanese and/or Korean language.

Minimum Knowledge, Abilities and Skills

Physical Requirements

None

Other Information

EDUCATION:

Applicants claiming degrees or credit hours are required to upload a certified copy of the documents (e.g., transcripts, high school diploma, or GED certification) with the online job application through UOG’s online employment portal at http://uog.peopleadmin.com.

WORK ELIGIBILITY:Submission of completed job applications authorizes the University of Guam to seek and obtain information regarding the applicant’s suitability for employment. All factors which are job-related may be investigated (e.g., previous employment, educational credentials, and criminal records). All information obtained may be used to determine the applicant’s eligibility for employment in accordance with equal employment opportunity guidelines. In addition, the applicant releases previous employers and job-related sources from legal liability for the information provided.

Section 25103, Chapter 25, Title 10 of the Guam Code Annotated requires college or university employees to undergo a physical examination, to include a test for tuberculosis (skin or x-ray), prior to employment and at least annually thereafter. A report of such examination must be conducted by a licensed physician within a state or territory of the United States and must be submitted upon request.

Federal law requires presentation of eligibility to work in the United States within seventy-two (72) hours of reporting for employment. Specifically, 8 USC 1324A requires the employer to verify the identity and eligibility to work in the United States of all newly hired employees. The University of Guam is required to comply with this law on a non-discriminatory basis. If you are hired to fill a position within the University of Guam, you will be required to present valid documents to comply with the law.

POLICE AND COURT CLEARANCE:

Pursuant to Public Law No. 28-24 and Executive Order No. 2005-34, applicants selected for a position are required to provide original police and court (Superior Court of Guam) clearances of no more than three (3) months old prior to commencement of employment. Off-island applicants must obtain clearances from their place of residence. Applicants are responsible for fees associated with obtaining the clearances.

HOW TO APPLY:

All applicants must submit an online job application through the UOG’s online employment portal system at http://uog.peopleadmin.com and upload supporting documents with their application. For further information, please call 671-735-2350.

UNIVERSITY INFORMATION:

Information on the University’s campus security and fire safety may be accessed at https://www.uog.edu/life-at-uog/safety-security.

THE UNIVERSITY OF GUAM IS AN EQUAL OPPORTUNITY EMPLOYER AND PROVIDER:

The University of Guam complies with Public Law 24-109 in reference to the provisions and requirements of the Americans with Disabilities Act. Assistance in EEO/ADA matters and inquiries concerning the application of Title IX and its implementing regulations may be referred to the University’s Director, EEO and Title IX/ADA Coordinator, located at the EEO/ADA Office, Dorm II, Iya Hami Hall, Room 104, Telephone No. (671) 735-2244; TTY (671)

735-2243; or to the Office of Civil Rights (OCR).

Job Open Date
05/15/2025

Job Application Deadline

Open Until Filled
Yes

Special Instructions to Applicants

THE UNIVERSITY OF GUAM SOLICITS APPLICATIONS TO ESTABLISH A LIST OF ELIGIBLES FOR THE FOLLOWING LIMITED TERM APPOINTMENT, FULL-TIME POSITION (SUBJECT TO THE AVAILABILITY OF FUNDS):

Please apply at: https://uog.peopleadmin.com

Applicants claiming degrees or credit hours are required to upload a certified copy of the documents (e.g., transcripts, high school diploma, or GED certification) to accompany the application.

University of Guam is a drug-free work environment and an equal opportunity employer, military family, disability and veterans are encouraged to apply. Federal Law requires presentation of proof of identity and eligibility to work in the U.S. We comply with this law on a nondiscriminatory basis.

For technical assistance or inquiries in completing the application, please contact Eliza Soriano at esoriano@triton.uog.edu.

Additional Information

Contact Information

For further inquiries you may contact the University of Guam Human Resources Office at (671)735-2350 or email at uoghr@triton.uog.edu.

Application Process