Store Development & Lease Administration Coordinator

Job Type: Location Type: On-site

 

Description

Job Responsibilities:

Document management and report creation:
• Aggregate and organize reports and data shared by store development staff, design, facility management, accounting, and other internal stakeholders, and prepare summaries and internal reports.
• Create, update, and format presentation materials, spreadsheets, approval documents, tracking logs, and other records for management and the Japanese parent company.
• Support the preparation, updating, and review of PL income and expenditure documents related to lease renewals, existing store operations, and new store development projects.
• Input, update, and maintain financial and operational information such as rent, CAM, fixed costs, initial investments, contract terms, renewal dates, and related business information, and elevate discrepancies for review as needed.
• After contract execution, coordinate with accounting and other departments regarding key contract terms, rent obligations, renewal timelines, billing-related information, and related documentation.

Bilingual Communication and Translation Services:
• Provide Japanese-English and English-Japanese translation for store development documents, lease summaries, reports, proposals, internal approvals, and related business materials.
• Serve as a coordination point with the Japanese parent company regarding project progress, submission materials, status updates, follow-up items, and business communications.
• Act as a liaison among management, store development staff, design, facility management, accounting, and the Japanese parent company, ensuring information is communicated accurately and timely.

Internal coordination and legal (external and in-house lawyer) collaboration:
• Coordinate lease agreements and related contracts with internal and external legal counsel, organize review comments, track approval status, and prepare supporting documentation.
• Prepare comparison tables, matrix tables, summaries, and supporting materials for internal review, business evaluation, and approval workflows.
• Support internal approval processes for renewals, new agreements, amendments, and other contract-related actions by compiling, routing, submitting, and tracking required documents.

External support and practical support as needed:
• Communicate internally approved information to landlords, brokers, tenants, contractors, or other external stakeholders, as assigned.
• Prepare internal reports and summary materials based on information received from site visits or project updates.
• Provide practical support related to store development projects, including coordination of follow-up items, rent appraisal support, and documentation support, as business needs require.
• Perform other duties as assigned consistent with the position, business needs, and applicable law.

Requirements

Requirements:
• Language proficiency (mandatory): Bilingual in Japanese and English at a business professional level, with the ability to accurately translate and understand business documents and basic contract terms where required for communication with the parent company and related stakeholders.
• Work Experience: Experience in store development, real estate-related work, contract management, general affairs, office administration, project coordination, or a related function is preferred. Experience supporting lease administration, contract renewals, internal approvals, financial reporting support, or cross-functional coordination is preferred. Experience handling business and financial information, including rent, sales-related inputs, initial investments, and contract tracking, is preferred. Experience preparing, reviewing, or supporting business plans, PL documents, or approval materials related to renewals or new development projects is a plus.
• Technical Skills: Ability to use Microsoft Office, especially Word, Excel, and PowerPoint, at a practical and business level. Strong ability to manage spreadsheets, maintain organized records, create reports, and prepare presentation materials. Ability to create and maintain reports and management materials with a high level of accuracy and attention to detail.
• Desired Candidate Profile and Soft Skills: Strong organizational skills, attention to detail, time management, communication, sound judgment, and the ability to manage multiple deadlines while coordinating effectively with internal and external stakeholders.

Certificates & Licenses:
• California State Driver’s License