Accounting Assistant

Job Type: Location Type: On-site

 

Job Type

Full-time

Description

Full job description

TOK America, Inc. plays an extremely important part, serving as the supply hub of semiconductor photoresists and high-purity chemical agents for the customers in United States and Europe. We are a wholly owned subsidiary of a world leader in advanced chemical formulations. Our company has consistently pursued programs of research and development of superior new technologies and new technical methodologies based on the following management principles: “continue efforts to enhance technology,” “raise the quality levels of products,” “contribute to society” and “create a frank and open-minded business culture”.

Company Perks:

• Medical, dental, and vision insurance – TOK pays 100% of the premiums for all employees
• 401(K) with company match
• Paid life insurance
• 15 paid Holidays
• Generous paid time off
• On-the-job training and skill development
• Employee assistance program

Job Title: Accounting Assistant

Location: Hillsboro. OR

Department: Accounting

Status: Non exempt

Schedule: Monday – Friday 8:00am to 5:00pm

SUMMARY:

Function: Provide accounting and clerical support to the accounting division.

Scope: Supports accounting division with day-to-day accounting duties.

ESSENTIAL JOB FUNCTIONS:

The essential functions of this position require prioritizing and completing all assigned tasks in a timely and efficient manner, adjusting for changing priorities and availability of resources, and demonstrating initiative in identifying additional job-related tasks to be completed when time permits. The amount of time performing each function may vary day-to-day. All duties shall be performed in an efficient and professional manner in accordance with the company policies and under the direct supervision of a designated supervisor.

1. Interpret, distill, and present complicated and/or technical information to employees, customers, and others in understandable and relatable terms to aid and enhance levels of understanding and implementation.

2. Use and operate a computer, office equipment and other technology devices frequently and consistently throughout each day with a high degree of skill, accuracy, and independent judgment for the purpose of reviewing, analyzing, creating, transmitting, and presenting documents, data, and other business-related information.

3. Performing clerical tasks such as filing, data entries and general ledger entries.

4. Accurately prepare and maintain accounting documents and records.

5. Maintain and make necessary adjustments to records and/or logs such as journals as directed by Manager.

6. Verify and reconcile bank statements and/or department records.

7. Collect customer payments, post receipts and follow up on overdue invoices.

8. Work with internal stakeholders to ensure timely compliance with monthly accounting calendar deadlines including budgeting.

9. Maintain accurate records of customer accounts including customer payment history, credit limits and outstanding balances.

10. Generate, send and manage invoices such as applying payments and resolving any discrepancies.

11. Address customer inquiries regarding invoices, payments and account adjustments.

12. Following the ISO 9000 and 14000 standards and creating documents necessary to comply with the standards.

13. Performance of other related duties related to the smooth operation as of the facility as required, including cleaning and general housekeeping.

14. Actively demonstrate high levels of employee engagement, coachability (e.g., receiving and incorporating business-related feedback and instruction with a positive and growth-oriented mindset) to achieve desired outcomes, and accountability for personal performance and its impact on others’ ability to do their job well.

15. Perform other necessary duties and tasks as requested.

Periodical

Attending annual and/or quarterly refresher courses related to hazardous waste management and handling, general safety, quality management, and environmental management.

SUPERVISION:

Receives:

Direct supervision is provided by the department manager. (Supervisor, Assistant Manager, etc.) Completed work is reviewed for accuracy, completeness and compliance with the established guidelines.

Given:

N/A

REQUIRED PERSONAL SKILLS:

1. Ability to effectively communicate in English (both oral and written).

2. Proficient in Microsoft Word and Excel.

3. Well organized and ability to perform filing and record keeping tasks.

4. Ability to handle multiple tasks to prioritize needs and expedite tasks upon request.

5. Ability to work in a team environment.

6. Maintain ISO document and record control.

7. Able to work extended hours as directed by supervisory staff.

8. Able to work various shifts as directed by supervisory staff.

9. Knowledge of Japanese culture and/or bilingual in Japanese is a plus.

WORKING ENVIRONMENT:

This position requires employee to remain alert and observe surrounding areas and conditions to identify, recognize, and respond to potential obstacles, safety concerns, hazards, threats, property conditions requiring attention, unauthorized and/or dangerous persons, and emergencies. The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

This position primarily works in a temperature-controlled, sometimes high-pressure office environment. Our office spaces include traditional office lighting (including fluorescent lighting), traditional office furniture, shared office space and restrooms, and facilities that include consistent and frequent noise (often louder than ambient noise), conversations among employees and customers, interruptions, and other similar distractions. Performing work in a typical office environment may also include exposure to ordinary and typical odors, scents, perfumes, and other airborne odors associated with people congregating, working, and sharing space together. We cannot guarantee a 100% scent-free work environment.

OTHER:

Personnel must successfully complete a program of on-site classroom instruction or on-the-job training that teaches them to perform their duties in a way that ensures compliance with all job requirements. Prior experience and/or certification that can be verified will be considered in evaluating training requirements.

FURTHER JOB REQUIREMENTS:

Must possess a reliable means of transportation to and from work.

Requirements

Required Education/Experience:

Accounting certificate or A.A in accounting is required. 1 year of previous working experience in basic accounting procedures. Familiarity with bookkeeping is preferred. SAP knowledge is preferred.

Salary Description

Non – exempt