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Job Type:
Not Specified
Minimum USD Salary: 55,282
Maximum USD Salary: 66,547

Industry: Registrar of Voters

Company: County of Santa Clara, CA

Salary : $55,282.24 – $66,547.52 Annually

Location : San Jose Metropolitan Area, CA

Job Type: Extra Help

Job Number: 24-G9B-A

Department: Registrar of Voters

Opening Date: 04/29/2024

Bargaining Unit: 02

Description

Under supervision of permanent Registrar of Voters’ staff, to prepare election materials, recruit volunteers, support election functions, and perform related tasks as required.

This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters.

For any questions regarding the position please contact the Registrar of Voters Administration at (408) 918-9169.

COVID-19 Risk Level: Lower Risk

Typical Tasks

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

  • Coordinates with locations that serve as, voting locations, training sites, logistics centers, ballot drop-off sites, and other election related sites;
  • Recruits and trains Election Volunteers;
  • Prepares, distributes, and picks up supplies for voting locations, outreach events, training classes, and other election events;
  • May drive vehicles to outreach events, training classes, and to pick-up and deliver ballots and election supplies;
  • Processes voted ballots, including opening and flattening, damaged ballot duplication, sorting, manual ballot tallying, and machine tabulation;
  • Sorts, batches, and prepares voter registration forms and other election-related documents for data entry and processing;
  • Scans materials in-to tracking system, packages and prepares materials for storage, and moves and stages materials at each step of the process;
  • Answers inquiries and provides information to the public about elections and voter registration;
  • Enters voter registration and election information into the election management information system and looks up information as needed;
  • Participates in voter education and outreach events;
  • Prepares, verifies, and processes Vote by Mail and Provisional Ballots;
  • Prepares, verifies, and processes Petitions, including nominations, initiatives, and recall petitions;
  • Issues ballots to qualified voters in person and by mail;
  • May offer orientation or answer procedural questions;
  • May be assigned as a Disaster Service Worker, as required;
  • Performs other related duties as required.

Employment Standards

Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note:The required knowledge and abilities are attained through training and experience equivalent to possession of a high school diploma,

and

One (1) year of full-time equivalent work experience.

Special Requirements

  • Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver’s license prior to appointment and the ability to qualify for and maintain a County driver authorization.

Knowledge of:

  • Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports;
  • English vocabulary, grammar, spelling, punctuation, and style/format;
  • Customer service principles, including the handling of irate and distressed people;
  • Computer applications, such as word processing, spreadsheet and/or database;
  • Basic mathematics to perform simple calculations and compile statistical reports;
  • Telephone procedures and etiquette.

Ability to:

  • Deal tactfully with members of the public, often under stressful conditions;
  • Communicate effectively in providing information and assisting callers and visitors;
  • Use a keyboard with moderate speed and a high level of accuracy;
  • Interpret and apply specific laws and ordinances, office policies, and procedures;
  • Effectively organize activities and prioritize to meet deadlines;
  • Operate standard office equipment.

The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more

The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.

In addition to the amazing perks above, the County also offers the additional benefits below.

Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector’s 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family’s long-term financial well-being.

Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.

Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.

Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.

Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.

Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.

Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.

NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.

01

Please answer the following questions. Completion of the following supplemental questions is REQUIRED for your application and is an integral part of the evaluation process. Your answers should be as complete as possible. Please include the name of employer, job title, dates of employment and number of hours worked per week for questions asking about your experience.
Vague, incomplete answers or responses of “see resume” or “see application” may be considered as an incomplete application.
Do you understand this requirement of completing the supplemental questions of your online application?

  • Yes
  • No

02

The County of Santa Clara, as a condition of employment, requires that all County employees, and almost all Interns and volunteers for positions deemed to be high-risk positions with respect to public health and safety, be fully vaccinated against COVID-19 and up-to-date on boosters prior to their start date. If hired, you will be required to submit proof of vaccination prior to your start date. Submitting this application indicates you have carefully read and accepted this requirement. Do you understand?

  • Yes
  • No

03

Do you understand this is an extra help hourly paid position with the County and not a volunteer paid position via stipend?

  • Yes
  • No

04

Are you able to speak another language fluently other than English and translate English procedure(s) in the other language?

  • Yes
  • No

05

If you answered ‘yes’ for the question above, please indicate any language(s) spoken fluently other than English. If none, please mark “N/A”.

  • Vietnamese
  • Tagalog
  • Chinese
  • Spanish
  • Khmer
  • Japanese
  • Korean
  • Hindi
  • Punjabi
  • Telugu
  • Gujarati
  • Tamil
  • Nepali
  • American Sign Language
  • N/A

06

Please indicate any language(s) in which you read or write fluently other than English. If none, please mark “N/A.”

  • Vietnamese
  • Tagalog
  • Chinese
  • Spanish
  • Khmer
  • Japanese
  • Korean
  • Hindi
  • Punjabi
  • Telugu
  • Gujarati
  • Tamil
  • Nepali
  • American Sign Language
  • N/A

07

Have you previously worked for the County of Santa Clara Registrar of Voters during an election?

  • Yes
  • No

08

If you answered yes to the question above, please select which role best describes your work with the County of Santa Clara Registrar of Voters. In none, select “N/A”.

  • Extra Help
  • Volunteer
  • N/A

09

Have you previously worked at a Vote Center?

  • Yes
  • No

10

If you answered yes to the question above, please select which role best describes your work with a Vote Center. In none, select “N/A”.

  • Extra Help
  • Volunteer
  • N/A

11

Do you have data entry experience?

  • Yes
  • No

12

Do you have customer service experience?

  • Yes
  • No

Required Question

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