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Job Type:
Not Specified
Minimum USD Salary: 53,992
Maximum USD Salary: 65,628

Industry: Registrar of Voters

Company: County of Santa Clara, CA

Salary : $53,992.64 – $65,628.16 Annually

Location : San Jose Metropolitan Area, CA

Job Type: Extra Help

Job Number: 24-G9L-A

Department: Registrar of Voters

Opening Date: 04/25/2024

Bargaining Unit: 02

Description

Under direct supervision, to assist with opening and closing Vote Centers, setting up equipment and supplies, checking in and processing voters, distributing ballots, assisting voters with casting their ballots, explaining the use of voting equipment, ensuring that ballots are collected appropriately, answering voter questions, and printing, scanning, filing, batching, and boxing ballots at a Vote Center or at the Registrar of Voters Office.
This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters.

For any questions regarding the position please contact the Registrar of Voters Administration at (408) 918-9169.

COVID-19 Risk Level: Lower Risk
Typical Tasks

When assigned to a Vote Center location:

  • Participates as a greeter, directs customers to appropriate service station, and provides customer assistance;
  • Verifies voter’s name in the roster index and checks-in voter;
  • Issues ballots to voters, instructs voters how to correctly mark ballots, explains where to vote and cast ballots;
  • Assist voters using voting machines;
  • Sets-up voting machines and ballot printers daily;
  • Prepares simple records, such as logs of Vote Center activities;
  • Reconciles and secures all used and unused ballots and all election-related materials and equipment;
  • May set-up and take-down equipment, materials, and signage at voting locations;
  • May open and/or close assigned Vote Centers;
  • May transport election materials to and from Vote Centers;

When assigned to a Registrar of Voter’s Office:

  • Processes voted ballots by opening and flattening, sorting, duplicating damaged ballots, and manually and electronically tallying ballots;
  • Reviews, sorts, and batches voter registration forms and other election-related documents;
  • Scans materials into tracking system; packages and prepares materials for storage and/or distribution;
  • Prepares, distributes, and picks-up supplies for polling places, outreach events, training classes, and other election events;
  • Answers inquiries and provides information to callers and visitors regarding elections, voter registration, office hours, and office/building locations;
  • Logs and obtains signatures of persons entering and leaving the building during non-office hours;
  • May be assigned as a Disaster Service Worker, as required;
  • Performs other related duties, as required.

Employment Standards

Sufficient education, training and experience to demonstrate the possession and direct application of the following knowledge and abilities:

Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to completion of eighth (8th) grade education.

Special Requirements

  • Ability to travel to alternate locations in the course of work. If driving, possession of a valid California driver’s license prior to appointment and the ability to qualify for and maintain a County driver authorization.

Knowledge of:

  • Customer services principles, including the handling of irate and distressed people;
  • Basic mathematics;
  • Basic office practices and procedures, including filing systems, reference sources, and operating standard office machines;
  • Telephone procedures and etiquette.

Ability to:

  • Learn how to facilitate voting at a voting location;
  • Communicate effectively and deal tactfully with members of the public, often under stressful conditions;
  • Follow and understand oral and written instructions;
  • Read and understand signs and labels written in English;
  • Get along well with others.

The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more

The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification.

In addition to the amazing perks above, the County also offers the additional benefits below.

Retirement Benefits
The County offers robust retirement plans including a (similar to the private sector’s 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family’s long-term financial well-being.

Health Flexible Spending Account
The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA.

Dependent Care Assistance Program (DCAP)
The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000.

Life and AD&D
The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most.

Employee Assistance Program (EAP)
The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support.

Employee Wellness
The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey.

Education Reimbursement
A generous program is available, including Education Reimbursement for employees seeking additional training and professional development.

NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.

01

Please answer the following questions. Completion of the following supplemental questions is REQUIRED for your application and is an integral part of the evaluation process. Your answers should be as complete as possible. Please include the name of employer, job title, dates of employment and number of hours worked per week for questions asking about your experience.
Vague, incomplete answers or responses of “see resume” or “see application” may be considered as an incomplete application. Do you understand this requirement of completing the supplemental questions of your online application?

  • Yes
  • No

02

The County of Santa Clara, as a condition of employment, requires that all County employees, and almost all Interns and volunteers for positions deemed to be high-risk positions with respect to public health and safety, be fully vaccinated against COVID-19 and up-to-date on boosters prior to their start date. If hired, you will be required to submit proof of vaccination prior to your start date. Submitting this application indicates you have carefully read and accepted this requirement. Do you understand?

  • Yes
  • No

03

Are you willing to work irregular hours, including evenings and weekends for extended periods of time, and overtime after regular shift hours, many times on short notice, which is mandatory and required during election seasons?

  • Yes
  • No

04

Do you understand this is an extra help hourly paid position with the County and not a volunteer paid position via stipend?

  • Yes
  • No

05

Are you able to speak another language fluently other than English and translate English procedure(s) in the other language?

  • Yes
  • No

06

If you answered ‘yes’ for the question above, please indicate any language(s) spoken fluently other than English. If none, please mark “N/A”.

  • Vietnamese
  • Tagalog
  • Chinese
  • Spanish
  • Khmer
  • Japanese
  • Korean
  • Hindi
  • Punjabi
  • Telugu
  • Gujarati
  • Tamil
  • Nepali
  • American Sign Language
  • N/A

Required Question

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