Communications and Operations Manager

Japanese research institute in Washington, DC is seeking a Japanese-English bilingual Communications & Operations Manager! Hybrid schedule, event coordination,

Position Overview

Japanese independent research institute is seeking a responsible, organized, punctual, and team-oriented Communications and Operations Manager to support communications, events, office operations, and administrative activities.

This is a hands-on position in a small nonprofit environment. The ideal candidate is flexible, detail-oriented, and comfortable managing multiple responsibilities.

Key Responsibilities

・Coordinate logistics for conferences, seminars, symposiums, and other events, including venues, speakers, catering, AV, interpretation, travel, and on-site support.

・Serve as a key point of contact for speakers, clients, participants, vendors, and other stakeholders.

・Lead speaker meetings and support event preparation and execution.

・Draft and edit official correspondence, newsletters, press releases, speeches, MC scripts, and other communications.

・Manage and update the company website and social media accounts, including X, LinkedIn, and Facebook.

・Support public relations, outreach, and promotion of company events and programs.

・Create flyers, graphics, social media images, and other marketing materials using Adobe tools.

・Provide English-language support, proofreading, native-speaker checks, note-taking, and occasional Japanese-English translation.

・Assist staff with meetings and business trips, including communication and administrative support.

・Arrange hotels, transportation, restaurants, and other travel-related services for visitors from Japan.

・Assist with HR-related paperwork, building management, and general office administration.

・Perform other duties and projects as assigned.

Qualifications

Required:

・Bachelor’s degree.

・Excellent written and verbal English communication skills.(Native level)

・Background in or strong proficiency with the Japanese language.(N2 or above level)

・Strong organizational and interpersonal skills.

・Ability to multitask and work both independently and as part of a small team.

・Proficiency in Microsoft Office, particularly Word and Excel.

・Experience with or working knowledge of Adobe Illustrator, Adobe Stock, Adobe Express, or similar tools.

・Familiarity with Gmail, Google Calendar, Google Docs, and Google Workspace.

Preferred:

・Experience in communications, PR, event management, nonprofit organizations, tourism, transportation, or a related field.

・Experience working in a Japanese-English bilingual professional environment.

・Experience with social media, graphic design, translation, or proofreading.

Work Arrangement

This is a full-time hybrid position requiring at least 3 days per week in the office in Washington D.C., with up to 2 days of telework permitted.

The 9:00 AM–5:00 PM schedule includes a 60-minute paid lunch period.

PTO/PSL: Available after 90 days of employment.

Health Insurance: Available after 30 days; employee pays 30% of the premium.

Dental & Vision: Available after 30 days at no employee premium cost.

401(k): Eligibility begins upon employment, subject to plan requirements.

Paid Summer Vacation: 2 days annually before completion of two years; 5 days annually after two years.

Paid Holidays: Federal holidays plus January 2–3, the day after Thanksgiving, and December 29–31.