Office Clerk

Industry: Clerical

Company: Mutual Trading Company

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We’ve grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as “Culinary Ambassador” promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 7,000 Japanese foods, beverages, restaurant equipment and supplies.

We are looking for an Office Clerk for our coming-soon Houston branch in the state of Texas. The position is responsible for performing front desk tasks and general office administrative duties.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Life Insurance and 401k Plan with company match.

Location: Houston, Texas

Hours: M-F: 9AM – 6PM

Essential Job Functions
• Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to appropriate persons.
• Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties
• Updates and maintains business insurance, contracts, registration, and general business license
• Orders office supplies as requested by departments
• Assists record filings, report/form typing, memo or letter preparations for management.
• Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:

– Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database

– assist sales associates by monitoring active purchase orders and ensuring that orders are completed on time

– answer simple questions from customers about product features, product benefits, and procedures

– assist with shipping and receiving logistics, customers’ orders, inquiries, and returns
• Manages calendars and appointment scheduling
• Prepares and maintains accounting documents and records accurately
• Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes
• Reviews billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.
• Attends Company events and functions outside of normal working hours
• Other duties as required from manager
• Obligation to answer to all management as requested

Physical Requirements
• Able to sit for extended periods of time
• Ability to use office equipment and type on the computer keyboard for extended periods of time.
• Ability to talk, hear, stand, sit, walk, reach, bend, kneel, and lift up to 20 pounds
• Working Conditions

o Noise Level: Normal

o Indoors

Other Requirements
• Business level English required – read/write/speak/listen
• Basic level Japanese preferred – read/write/speak/listen
• 1 – 3 office administration experiences required
• Ability to work independently
• Ability to adapt to frequent changes in assignments and workload
• High school diploma or equivalent required

Knowledge and Skills
• Basic mathematical knowledge – markups, discounts, currency, etc.
• Basic accounting/bookkeeping knowledge-AP/AR
• Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…)
• Communication and interpersonal skills
• Exceptional organization and time management skills
• Customer service skills

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Company, Inc. is an Equal Opportunity Employer.