Operations Assistant

Job Type: Location Type: Hybrid

 

Functional Title: Operations Assistant

Department: Corporate Operations

Reports To: Assistant Operations Manager (to Operations Manager, Senior Operations Manager and CCO)

Overtime Eligible (Y/N): Y (Non-exempt)

Position Summary

Perform administrative, reconciliation and client service duties, including record-keeping, reporting, and utilizing software programs and specialized operations systems.

Essential Duties/Function:
• Confirm all daily trades; resolve any discrepancies with the counterparties; confirm all aspects of trades via various sources and ensure prior day settlement.
• Perform daily futures variation margin verification including exposure review and communicating with counterparties.
• Reconcile cash balances between internal accounting system and custodian banks.
• Check daily price and enter daily rates and benchmarks into the accounting system.
• Monitor and check any irregularities for funds’ daily and monthly performance reports.
• Reconcile positions and market values between internal systems and custodian banks; investigate any discrepancies.
• Prepare and process proxy, corporate action, and class action notices for front office.
• Generate internal notices and reports; distribute to relevant parties.
• Prepare reports for counterparties and clients.
• Participate in special projects assigned by Supervisor or Department Head.
• Support all system requirements for the Operations Team.
• Communicate with Japanese counterparts and affiliates.
• Miscellaneous duties as assigned.

Experience/Qualifications:
• Bachelor’s degree in Finance, Accounting, Economics, or equivalent work experience.
• 2-3 years of experience in a buy-side asset management, or equivalent sell-side experience in trade confirmations, settlements, and collateral operations.
• Strong knowledge of domestic and global Fixed Income required. Equity securities/instruments knowledge helpful.
• Strong skills and knowledge of Microsoft Excel and Word.
• Familiarity with custodian banks’ portal and CTM for trade matching and settlement.
• Knowledge of portfolio accounting systems (e.g. Eagle Investment Systems) and order management systems (e.g. Bloomberg AIM)
• Ability to work 9:00am – 5:30PM, with flexibility to work overtime as needed.
• Ability to work in a team environment and effectively interact with all levels of the organization.
• Excellent communication and organizational skills with strong attention to detail.
• Works well in a fast-paced environment: ability to prioritize, perform with high accuracy, and meet tight deadlines.
• An understanding of funds’ guidelines is a plus.

The expected hourly rate for this position ranges from $33.66/hr. – $37.50/hr. (annualized gross base pay equivalent of $70,000 – $78,000). It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary, overtime earnings, and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus based on qualitative performance factors.

In addition to a competitive base salary and discretionary bonus eligibility, we offer a generous benefits package which consists of the following:
• Medical, Dental, and Vision Insurance – Premiums for employees are covered at 100% and premiums for dependents are covered at 70% by the company
• 401k match and Money Purchase Plan (fully company-funded)
• Life Insurance and Disability Insurance
• Pre-tax Commuter Benefits
• Up to 6 weeks of Paid Parental Leave
• Tuition Reimbursement
• Current Hybrid Work Arrangements
• Paid Holidays in addition to vacation days, floating days and paid sick time

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. This document is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbents. Job responsibilities are subject to change, with or without notice. All employees may be required to perform duties outside of their normal responsibilities at any time at the Company’s sole discretion.

NLGIA is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, sex, gender (including gender identity and gender expression), national origin, citizenship, immigration status, age, disability, sexual orientation, military or veteran status, genetic information, sexual or other reproductive health decisions, or any other characteristic protected by applicable federal, state or local law.

During the application process and, if hired, during employment, I agree to participate (if so requested by the Company and as not prohibited by applicable law) in testing to determine whether employees are under the influence of controlled drugs or illegal substances. Such tests or examinations will be performed by qualified professionals selected by the Company.

This submission of my application attests to the fact that the information that I have provided on my application, resume, given verbally, or provided on any other materials, is true and complete to the best of my knowledge and also constitutes authority to verify any and all information submitted on this application. I understand that any misrepresentation or omission of any fact in my application, resume or any other materials, or during any interviews, can be justification for refusal of employment, or, if employed, termination from the Company’s employ. The Company or its agents may seek to verify the information on this application. As such, I hereby authorize the Company or its agents to contact any former employer or any representative of any other organization to which I have made reference in this application, and I hereby authorize said employer and/or representative to provide information to the Company on my behalf. I also affirm that I have not signed any kind of restrictive document creating any obligation to any former employer that would restrict my acceptance of employment with the Company in the position I am seeking. I understand that this application is not an employment contract for any specific length of time between the Company and me, and that in the event I am hired, my employment will be “at will” and either the Company or I can terminate my employment with or without cause and with or without notice at any time. The Company may, at its sole discretion, hold in abeyance or revoke, amend or modify, abridge or change any benefit, policy practice, condition or process affecting its employees.

I acknowledge that I have read all of the above statements, and that I understand them.