Paralegal

Job Type: Location Type: On-site

 

All qualified candidates are invited to submit their resume to Susan.Herbert@nitto.com for consideration.

Nitto, Inc. (Nitto) is a wholly owned subsidiary of Nitto Denko Corporation, a leading chemical manufacturer with global operations and approximately $7 billion in revenue. Nitto’s Legal Department supports Nitto’s businesses in North and South America, including in the energy materials, industrial tapes, environmental solutions, optronics, aerospace, automotive, and life sciences markets. This role will report to the Head of Legal and will be based out of our Teaneck, New Jersey office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

We are seeking a highly organized and detail-oriented team player to support Nitto’s Legal Department. The ideal candidate will have experience in corporate law, contract management, and general legal support in an in-house environment or law firm. This role offers an opportunity to work closely with attorneys and internal and external stakeholders on a wide range of legal matters and risk management initiatives, to contribute towards the company’s compliance goals and protecting its interests.

KEY RESPONSIBILITIES:

1. Legal Research & Document Preparation: Conduct legal research and assist in drafting, reviewing, and editing various legal documents, including memos, management reports, policies and procedures.
2. Contract Lifecycle Management (CLM) System Management: Oversee the efficient operation of Nitto’s CLM system to ensure that the platform is being used effectively across the organization throughout the contract lifecycle. This includes correcting information that is entered incorrectly by humans or artificial intelligence to improve reporting, and user support and training.
3. Support Contract Management: Assist in managing the contract lifecycle, including submitting contracts with the Legal Department’s vendors or pertaining to confidential matters into CLM, reviewing, tracking, searching, and organizing contracts, generating reports, and ensuring coordination with key stakeholders for timely renewals or terminations.
4. Corporate Entity Management: Gather the necessary information for Legal or outside counsel to perform minimum contacts analyses for indicated entities. Maintain the records of corporate entities across various jurisdictions, including filing annual reports, renewals, and other necessary documents with state and federal authorities. This includes gathering the necessary minimum contacts information for each entity. Oversee Nitto’s entity management system and registered agent to ensure all entities stay in good standing with relevant regulatory agencies.
5. Intellectual Property: Support patent counsel with maintaining and updating the company’s patent portfolio, ensuring that all patent filings, renewals, and assignments are recorded accurately. Manage docketing systems to track critical patent deadlines and ensure timely filings.
6. Risk Management: Support the Legal Department in identifying potential legal risks and work with other departments to mitigate and resolve them proactively. This also includes supporting the Legal Department with its corporate insurance portfolio projects, and related insurance policy renewals, management, certificates of insurance, claims processing, and premium audits
7. Administrative Support: Organize and maintain legal files and documents (electronic and paper), track deadlines, and coordinate with internal departments as needed for legal matters. Assist with administrative support inclusive of organizing meetings, processing invoices and expense reporting.
8. Cross-Functional Liaison: Serve as a point of contact for internal stakeholders on routine legal inquiries and assist with day-to-day operational legal matters.

SUPERVISORY RESPONSIBILITIES

This role influences project outcomes by managing stakeholders to achieve milestones.

QUALIFICATIONS

The successful candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor’s degree or a paralegal certificate from an ABA-approved program required.

Experience Needed:

• Minimum of 4 years of proven experience as a paralegal.
• Proficiency in legal research tools and contract lifecycle management systems.
• Strong attention to detail and time management skills.
• Excellent analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills with all levels in the organization.
• Proven experience working successfully in a fast-paced, dynamic environment.
• Bilingual in English and Japanese preferred.
• Superuser in Microsoft Office suite

PHYSICAL DEMANDS and/or WORK ENVIRONMENT: (Typical physical demands and the work environment characteristics an employee must meet and encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk and sit.

The noise level is usually moderate.

OTHER SKILLS AND ABILITIES:

• Team player
• Self-starter
• To be able to ask for the help and receive the direction/support from other members of the team.
• Utilize the logical thinking and make decision based on the fact and data.
• Translate users’ wants into IT requirement and propose and provide the solutions.

The above statements are intended to describe, in broad terms, the general functions and responsibility levels and characteristics of positions assigned to this classification. They should not be viewed as an all-inclusive list of duties and responsibilities. Management has the right to change duties at any time to meet business needs.