Site Office Administrator

Industry:

Company: Hitachi, Ltd.

Location:
Remote – Wisconsin, United States

Job ID:
R0072536

Date Posted:
2024-12-27

Company Name:
HITACHI AMERICA, LTD.

Profession (Job Category):
Administration & Facilities

Job Schedule:
Part time

Remote:
Yes

Job Description:

Site Office Administrator

Company: Hitachi America, Inc.

Division: PTD (Particle Therapy Division)

Location: Onsite in Madison, Wisconsin

Status: 6+ month temp position, eligible for extension

The Company

Hitachi drives Social Innovation Business, creating a sustainable society through the use of data and technology. We solve customers’ and society’s challenges with Lumada solutions leveraging IT, OT (Operational Technology) and products. Hitachi operates under the business structure of “Digital Systems & Services” – supporting our customers’ digital transformation; “Green Energy & Mobility” – contributing to a decarbonized society through energy and railway systems, and “Connective Industries” – connecting products through digital technology to provide solutions in various industries. Driven by Digital, Green, and Innovation, we aim for growth through co-creation with our customers. The company’s consolidated revenues for fiscal year 2022 (ended March 31, 2023) totaled 10,881.1 billion yen, with 696 consolidated subsidiaries and approximately 320,000 employees worldwide. For more information on Hitachi, please visit the company’s website at https://www.hitachi.com.

Summary

The Site Administrator reports directly to the Site Manager and will be responsible for the day-to-day administration of project business, including document control.

Responsibilities

• Assists the Site Manager, Assistant Site Manager and Technical Supervisor in resolving administrative issues, as well as document control and general site office support.
• Managing office consumables including arranging unscheduled transportation to and from site.
• Arranging off site travel and accommodation plans as required.
• Print off drawings for site distribution if sent electronically. File electronic and hardcopy documentation.
• Expedite subcontractor’s submittal of documents in accordance with schedule.
• Liaise with the Owner and Government officials as it pertains to the project.
• Responsibility for project filling system, including compliance with any contract requirements.
• Prepare and issue monthly cost reports for site expenses.

Skills and Qualifications

We’re looking for a team player, who is motivated by delivering great work and the Hitachi vision. The role will be onsite in Madison, Wisconsin.

The ideal candidate will possess the following skills and background:

• Must have 3-5 years of experience as a Site Administrator or general administrator
• Ability to communicate in Japanese is required
• Experience as administration staff in medical construction is preferable
• Bachelor’s Degree preferred but not required
• Experience in the construction industry is preferable
• Excellent knowledge of the Microsoft Office Suite: Excel, Word, PowerPoint, Outlook
• Experience with Microsoft Projects (preferable)
• Ability to perform other duties as assigned or directed

EOE Females/Minorities/Protected Veterans/Individuals with Disabilities

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job, including race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. We are proud of Japanese heritage, with our values expressed through the Hitachi Spirit:

Wa – Harmony, Trust, Respect

Makoto – Sincerity, Fairness, Honesty, Integrity

Kaitakusha-Seishin – Pioneering Spirit, Challenge

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to accommodation@hal.hitachi.com. Queries other than accommodation requests will not be responded to.