Payroll Assistant

Job Type: Location Type: Hybrid

 

Payroll Assistant
Irvine, CA (Hybrid)
3-Month Contract
Job ID 25-09643

We are looking for a Payroll Assistant. This is a 3-month contract opportunity based out of Irvine, CA (Hybrid).

This position is responsible for supporting the Head of Payroll in the day-to-day administration of the payroll section within the Human Resources Department. The duties include maintaining human resource-related records, ensuring Company policies and regulations are administered, and administration/coordination of human resources-related programs.

Qualifications:

• Above average ability to use a personal computer for word processing, data entry, and automated time systems.
• Attention to detail and accuracy regarding time and organizational management.
• Requires multi-tasking and extensive customer service skills, and the ability to handle stress in a fast-paced working environment.
• Ability to foster and maintain positive working relationships with all levels of management and store personnel.
• Ability to apply basic skills relative to office administration.
• Must possess personal qualities related to respect for the rights and confidentiality of others.

Education/Experience:

• Requires the knowledge, skill, and mental development equivalent to the completion of high school.
• Requires knowledge of word processing and spreadsheet applications.
• Requires two – four years of clerical or administrative experience.
• Requires the ability to effectively communicate both orally and in writing.
• Requires knowledge of spelling, grammar, punctuation, sentence/paragraph structure, and formatting.

Responsibilities:

• Maintains company organizational charts and the employee directory.
• Correspond requests from client in a timely manner.
• Sends out a weekly schedule and keeps track of daily reports of all applicable personnel within the organization.
• Maintains, updates, and distributes the employee phone list.
• Completes all filings in a timely manner.
• Maintains employee personnel files including hard copies and soft copies in HRIS.
• Supports semi-monthly payroll processing.
• Supports benefit administration.
• Supports recruitment when needed.
• Assists with recruitment tasks as needed (reviews applications, interviews).
• Prepares new hire packets and termination packets as needed.
• Supports safety coordination.
• Ensure accurate data entries in HRIS.
• Assists Payroll process.
• Assists employees in HR matters.
• Administers new hire and termination packets for all employees.
• Prepares and updates HR staff and employee performance evaluations.
• Verifies I-9 documentation and maintains books’ current.
• Tracks and audits employee PSL/PTO requests – communicates discrepancies to the HR Manager.
• Updates HR spreadsheets with employee change requests and processes paperwork.
• Enters and audits employee information on the HRIS system.
• Conducts reference, credit, and/or background checks.
• Schedules meetings and interviews as requested by HR Manager.
• Stays current with current state and federal employment laws.
• Ensures Store Managers receive timely notices of HR postings and HR correspondence.
• Ensures Company’s safety compliance with all states’ regulations and OSHA requirements.
• Files and mails out the documentation of the legal activities that relate to Human Resources.
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
• Other duties are assigned by a supervisor and a manager in the HR Department.

Language Ability:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Bilingual in Spanish or Japanese is preferred but not required.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $24/hour to $26/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About the Client
Our client is a tech interactive restaurant concept.

About Solugenix
Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance-providing clients with reliability and a strong competitive edge.
Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business-it means having a dedicated ally focused on your success in today’s fast-evolving digital world.