Administration Manager (Start-up Operations) – Japanese

Job Type: Location Type: Not Specified

 

• Job Details:
• Job Title: Administration Manager
• Client : Japanese Manufacturing
• Working Location: Connersville, IN 47331
• Language: English & Japanese

• Position Overview:
The Administration Manager (Start-up Operations) is responsible for leading and managing administrative and operational functions during the company’s growth and start-up phase. This role oversees office administration, HR and recruiting support, vendor management, process development, and day-to-day operational activities.

• Essential Functions:
• Oversee and manage all administrative functions across finance, HR, IT, and legal areas
• Support employees with day-to-day administrative and operational tasks
• Serve as the primary liaison with external professionals including CPAs, attorneys, HR consultants, and IT consultants
• Collaborate closely with Japan Administration teams to ensure alignment of company policies, procedures, and operations

Office & General Administration
• Manage daily office operations and facilities administration
• Oversee procurement and management of office supplies, equipment, and IT assets
• Maintain contracts, company records, and internal documentation
• Coordinate travel arrangements, visitor support, and company events
• Manage relationships with vendors and external service providers

Operations Development & Process Improvement
• Develop and improve internal operational processes and workflows
• Create and maintain company policies, SOPs, and operational manuall
• Support operational efficiency initiatives and cost management
• Track KPIs and prepare operational reports
• Build scalable administrative systems to support company growth

HR & Recruitment Support
• Coordinate recruitment operations and interview scheduling
• Manage onboarding and offboarding processes
• Maintain employee records, attendance, and benefits administration
• Support employee engagement initiatives and internal communications
• Assist with HR administrative tasks and compliance

Finance & Accounting Support
• Process invoices and employee expense reimbursements
• Support payment processing and budget tracking
• Coordinate with external accounting firms and financial partners
• Assist with monthly financial and operational reporting

Executive & Cross-functional Support
• Provide administrative support to executives and leadership team
• Organize meetings and prepare meeting minutes
• Support special projects and company initiatives
• Coordinate cross-functional communication and collaboration

Required Education and Experience:
• Experience in administration, operations, HR, or related functions
• Experience working in a start-up or high-growth company environment
• Strong project management and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and Google Workspace
• Ability to work independently and proactively