Office Administrative Assistant- Part Time

Job Type: Location Type: Not Specified

 

• Process receipts for everyone in the office. Understanding correct information and process for reimbursement
• Put receipt information in purchase item list and submit to headquarters within due date
• Manage, fill out, and submit time attendance sheet
• Manage and make customer list, NET pricing form, Terms and Conditions, and contracts
• Troubleshoot for any shipping problems
• Process orders from customers and also the ones forwarded from sales reps
• Update customer list when needed. Update AR list daily
• Contacting customer’s accounting department through calls or email to have payments made within due date.
• Make sample kits
• Help send DMs. Help ship out any packages
• Update target sales sheet for each customer
• Make appointments with customers
• Check stock of office supplies and order upon manager’s approval
• Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval
• Take phone calls
• Receiving packages
• Manage morning announcements and company notices
• Report to manager about daily progress, problems and proposals
• Other tasks asked by the manager
• Job duties are not limited to list above

Requirements

• Legally authorized to work in the US without current or future sponsorship for employment visa
• Valid driver license
• Report to office every morning in own or public transportation
• Read, write and speak business level English and Japanese
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 4+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
• Punctual
• Collaborate and cooperate with own department and other departments
• Able to manage tasks with precision and speed

Work hours: The schedule is 4 hours per day (e.g., 9:30 AM – 1:30 PM).

Benefits

• Paid Sick Leave
• Company Party (twice a year)
• Pay range: $20.80/hr-$23.00/hr