Office Administrative Assistant- Part Time

Nippon Shokken U.S.A. Inc. is the U.S. subsidiary of a Japanese food manufacturer serving the American market with sauces and seasonings. Working within the food production industry, the company supports customers through a combination of product development, production, and day-to-day operational service.

This role is well suited to someone who enjoys keeping office operations organized, accurate, and moving smoothly. As an Office Administrative Assistant, you will support a wide range of administrative, customer service, order-processing, and internal coordination activities that help the business stay responsive and efficient.
Responsibilities

• Process receipts for everyone in the office and understand the correct information and process for reimbursement.
• Put receipt information in the purchase item list and submit it to headquarters within the due date.
• Manage, fill out, and submit time attendance sheets.
• Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts.
• Troubleshoot shipping problems.
• Process orders from customers and from sales representatives.
• Update customer lists as needed and update the AR list daily.
• Contact customers’ accounting departments by phone or email to help ensure payments are made by the due date.
• Make sample kits.
• Help send DMs and ship packages.
• Update target sales sheets for each customer.
• Make appointments with customers.
• Check office supply stock and place orders with manager approval.
• Manage and check sample stock twice each month and place orders with manager approval.
• Take phone calls.
• Receive packages.
• Manage morning announcements and company notices.
• Report daily progress, problems, and proposals to the manager.
• Handle other tasks assigned by the manager.
• Job duties are not limited to the list above.

Requirements

• Legally authorized to work in the US
• Valid driver license
• Read, write and speak business level English and Japanese
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 4+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google

Benefits

• Paid Sick Leave
• Company Party (twice a year)
• Pay range: $20.80/hr-$23.00/hr